School Database Systems Coordinator Hybrid

For over 240 years combined, Berry Street and Yooralla have been at the forefront of supporting Australians with a disability and those experiencing poverty, violence and abuse. Now, as one unified organisation, we bring together unparalleled expertise and a shared commitment to empowering individuals and families to thrive, while upholding and championing their human rights. We believe in a future where everyone has the opportunity to live the fulfilling life they choose for themselves, free from the impacts of trauma, violence, and abuse, achieved safely and with dignity

• CBD location on Wurrundjeri Country
• Full time, Permanent role
• Base Salary $88 - 94K pa ( (dependent on qualifications and/or experience), plus superannuation and salary packaging) plus super & salary packaging

About Us

The Berry Street School is a specialist independent secondary school with four campuses located in Ballarat, Morwell, Narre Warren and Shepparton.

We offer:

• Years 7–10 adapted Victorian Curriculum
• Years 11–12 VCE VM and VPC

Our classrooms are small, flexible and deeply relational. Our work is grounded in the Berry Street Education Model (BSEM), trauma-informed practice and strong partnerships with families and support services, ensuring learning is safe, relational and responsive to each young person’s needs.

The Berry Street School’s vision is to create and sustain a safe and inclusive learning community where our students have access to high-quality education so they can thrive, achieve and belong.  

The Opportunity

The School Database & Systems Coordinator plays a critical whole‑of‑school role in maintaining the integrity, accuracy and effectiveness of the School’s information systems, particularly the Compass Student Information Management System.

Working closely with school leadership and staff across multiple campuses, this role supports key administrative and compliance functions including enrolments, attendance, timetabling, reporting and government data submissions. You will also build staff capability by providing training, troubleshooting and system improvement support.

This position offers flexible and hybrid working arrangements, with a mix of remote work, the Collins Street office, and occasional travel to school campuses.

Key responsibilities

Reporting to the School Business Manager, you will:

• Manage and maintain the School Information Management System (Compass), ensuring data accuracy, integrity and compliance
• Configure system permissions, conduct annual rollovers, and oversee enrolment, attendance and exit data
• Coordinate and maintain accurate timetabling, calendars and scheduling across campuses
• Support government and regulatory reporting including Census, STATS, SBD, NCCD and VIT reporting
• Generate reports and data visualisations to support decision‑making and continuous improvement
• Provide system support, training and documentation for school staff
• Liaise with software providers and lead system development and improvement initiatives
• Contribute to knowledge management practices across Compass, SharePoint and related platforms

About You

You are an organised and proactive individual who brings a calm, supportive presence to a busy school environment.

• Experience in data management systems, ideally within a school or education setting
• High‑level computer literacy, particularly Excel and database management
• Strong analytical, problem‑solving and continuous improvement skills
• The ability to train and support users one‑on‑one and in group settings
• Excellent attention to detail, organisation and ability to manage competing priorities
• Well‑developed interpersonal and communication skills, with the ability to build effective working relationships
• A strong understanding of confidentiality, discretion and data governance

What You’ll Receive

• Coaching, reflective supervision and professional growth
• Salary packaging (up to $15,900 + meals/accommodation)
• 10 weeks paid parental leave
• Employee Assistance Program and well-being supports
• A team that has your back and a culture that genuinely cares

Berry Street Yooralla is a child-safe, inclusive organisation. We actively welcome applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability, and people who identify as LGBTQIA+.

Apply Now

Submit your resume and a brief cover letter by 11pm, Friday 15th May 2026.

Contact Joshua Cruise, Assistant Principal on 0497 010 367 for further information on the role.

If you require any adjustments or support during the recruitment process, please contact our recruitment team, who will be happy to assist you at recruitment@berrystreet.org,au

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of the Victorian community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply to our vacancies.

We encourage applications from people with lived experience of disability. You'll receive adjustments and support throughout the whole process — from the application stage to starting in the workplace. If you require the position description in a different format or any accommodation or assistance during the application and interview stages please contact the person listed on the ad or alternatively email recruitment@berrystreet.org.au or call 9421 9392.

Berry Street Yooralla is committed to being a child safe, child friendly and child empowering organisation. In everything we do we seek to protect children. We are committed to the cultural safety of Aboriginal and Torres Strait Islander children; children from culturally and/or linguistically diverse backgrounds; children with a disability; children who identify as LGBTIQA+. We aim to ensure every individual is treated with dignity and respect regardless of their cultural background, ability, ethnicity, gender identity, sexual orientation, spirituality or religion.

Please Note; the successful applicant will be subject to comprehensive reference and background checking prior to employment, including a NDIS Screening Check, Working with Children Check and National and International Police check (if required) and NDIS training.