Timetabling Officer

Role type: Full-time, Fixed term for 8 Months
Faculty: The Faculty of Fine Arts and Music
Department: Academic Support Office
Salary: UoM 5 $86,934 - $99,864 p.a. plus 17% super 
 

• Support world-leading arts and music education / shape efficient, student-centred timetables / collaborate across diverse creative disciplines
• Join us to streamline timetables, optimise space use and deliver outstanding experiences for staff and students
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. 
   

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
You will coordinate timetables and room bookings that keep our creative arts programmes running smoothly and efficiently. You will work closely with academic staff, analyse space use and help design student-focused teaching schedules. You will also gain experience with specialist timetabling systems and continuous process improvement.

What you will deliver:

• Coordinate academic timetables, assessments, exams and individual lessons using  Time Edit , and My Timetable.
• Manage accurate data collection, entry and updates, ensuring schedules and room bookings meet agreed timelines.
• Collaborate with academic, operations and campus services staff to resolve timetable issues and support teaching activities.
• Contribute to booking as per the timetabling policies, some understanding of space management plans and system integrations that improve learning spaces and experiences.
• Analyse timetabling and space booking data, prepare reports and support continuous improvement initiatives.

You may be a great fit if you:

• Hold a degree or possess equivalent education, training and experience in an education or related environment.
• Demonstrate experience collaborating with diverse stakeholders to achieve shared operational goals in complex organisations.
• Bring strong technical skills using databases and data management, with aptitude for understanding integrated software systems.
• Apply excellent organisational skills, managing multiple deadlines, solving scheduling problems and maintaining high attention to detail.
• Communicate effectively within creative arts environments and build productive relationships with academic and professional colleagues.
• Offer knowledge of academic policies and timetabling software such as Time Edit and basic database knowledge of FileMaker Pro.

For further information please refer to the attached PD. 

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: 

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being 
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company 
• Health and well-being services including a leading Employee Assistance Program 
   

For more information check out our benefits page! 

Your new team – The Faculty of Fine Arts and Music
With an energetic and innovative culture, the Faculty of Fine Arts and Music is the proud home of the Victorian College of the Arts and the Melbourne Conservatorium of Music. Studying with us, working with us, or simply coming for a visit, you will enjoy the creative cultural outputs of our brilliant students and staff, as well as the beautiful purpose-built Southbank campus on which we are situated. 

The Faculty is a place for creative people to come together to expand their minds and experiences, through which they become part of a world-wide community that motivates cultural growth. In short, we believe in the power of the artistic mind to effect change and we welcome you to share in that adventure. 
 

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. 
   
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role. 
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you. 
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process. 

Want to know more?

• For queries related to this specific position, contact Poonam Mehra at Poonam.mehra@unimelb.edu.au
• For questions related to our recruitment process email Petra Newton at hr-careers@unimelb.edu.au 
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). 

Apply today, and join a community that’s shaping the future.

Applications close: Sunday 21st June at 11:55 PM; Melbourne time zone. 

Position Description:

Timetabling Officer PD.PDF
Timetabling Officer PD.Word