Timetable Officer

The Central Timetable Unit is looking for a staff member to assist with operations. We are looking for a creative problem solver with strong critical thinking skills, exceptional communication and organizational skills, and a proven ability to deal with complex issues and information with sensitivity and confidentiality. A commitment to impartiality and attention to detail are also essential

About VU: 

At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference.

About the Team: 

The Central Timetable Unit is responsible for the creation and maintenance of all teaching timetables across the university in partnership with the Colleges and TAFE. The team also manages the booking of teaching spaces for ad-hoc activities and supports the University's Space Planning area in coordinating the impact of building works and room utilisation reporting.

About the Role: 

As a Timetable Officer, you will play a key role in developing and maintaining the University’s class timetables and managing room bookings. Working closely with academic colleges, TAFE, and other stakeholders, you’ll help deliver effective scheduling solutions that maximise space usage and support positive learning environments. 

You will also contribute to space planning analysis, resolve timetable-related issues, and provide support via the University’s Timetable Helpdesk. 

Position Key Duties 

• Develop and publish biannual class timetables in collaboration with colleges and other stakeholders. 
• Configure classes for student allocation using the MyTimetable system. 
• Provide timetable reporting and scenario modelling to support space planning. 
• Manage room bookings and respond to scheduling queries. 
• Conduct physical audits of teaching spaces and maintain accurate inventory data. 
• Liaise with internal teams to minimise disruptions during planned maintenance or capital works

 Position Details  

• Classification: HEP 6 
• Salary: $91,796 - $99,361 per annum + 17% employer superannuation 
• Employment Type: Full-time, Continuing
• Hours per Week: 36.75 
• Location: Footscray Park Campus (or other VU campuses as required) 

For a detailed overview of the role’s duties and responsibilities, please refer to the Timetable Officer Position Description: 

https://webresources.vu.edu.au/hr/employment/pdf/2026/494_18151.pdf 

About You:

You will be a solutions-focused professional with a strong ability to manage competing priorities and communicate effectively with a range of stakeholders. You enjoy working in a data-rich environment and thrive on applying systems knowledge to solve complex scheduling challenges. 

To be successful in this role, you will have: 

• Familiarity with systems used across Student Services & Administration, particularly Student One, Allocate Plus and Timetable Planner. 
• Demonstrated ability to work with and understand academic programs and structures 
• High level organisational skills including demonstrated ability to manage complex tasks with competing deadlines as well as to use initiative in order to enhance job results. 

Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.  

Who to Contact? 

For further information relating to the position, please contact: 
Name: Mifra Fakhri 
Position Title: Scheduling Services Coordinator 
Email: mifra.fakhri@vu.edu.au

How to Apply 

To submit your application please click on the Apply button.

Applications must be submitted as a single document comprising:

• A cover letter 
• Your curriculum vitae/resume 
• Your responses addressing all selection criteria located in the position description 
• Evidence of applicable qualifications, licences and registration

Applications will close Friday 10 July 2026 at 11.59pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. 

Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. 

Why Join VU: 

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage 

Our Commitment: 

Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au or (03) 9919 5999.